DIGITALIZE YOUR FACILITY MANAGEMENT

  • Report and fully document the incidents on your mobile devices
  • Instantly assign the interventions to your service providers
  • Ensure an immediate communication with the stakeholders
  • Easily manage the follow-up and analysis of the interventions

HELPSITES IN 6 STEPS

  • REPORT OF INCIDENTS

    Depending on his access to HELPSITES, everyone can report and document the incidents he identifies through his smartphone, tablet or via the Web portal.

  • REQUEST FOR INTERVENTION

    As soon as an incident has been created, a request for intervetion(s) may be addressed (from the office or on-site) to providers. HELPSITES proposes the most suitable provider(s).

  • RESPONSE TO THE REQUEST FOR INTERVENTION

    The provider receives the request for intervention, along with all the information about the incident, per e-mail aswel as on the mobile app and the web portal. Provider's response will instantly change the status of the incident and of the required intervention.

  • IMPLEMENTATION OF THE INTERVENTION

    Via the mobile app or the web portal, the provider documents and updates the status of his intervention.

  • FOLLOW-UP AND CLOSURE OF INTERVENTIONS

    The lists of incidents and interventions are constantly updated and programmable filters help tracking and reporting. Pre-programmed mails and reports facilitate communication between the stakeholders.

  • MANAGEMENT AND STATISTICS

    Data are stored and accessible forever. They can be exported to Excel or extracted by using the existing API.

HELPSITES AND YOU

Whatever your industry is, when your buidings or installations generate more than 1,000 incidents per year, a powerful management tool ensures substantial savings.

It concerns not only to the operational capability of your installations and their safety, but also your image.

However, quality of interventions is highly dependent upon the quality of communication between you and the stakeholders.

HELPSITES perfectly meets these requirements:

  • Precision on-site about the incident: accurate identification, precise location on plan, photos, scans, comments…
  • Precision about intervention(s): date, time, comments, photos, full work sheet
  • Precision in communication: communication with the different stakeholders is instantaneous and complete.

A very accute access management allows you to open the application to persons likely to report incidents (Sites Managers, collaborators, technicians, even your customers…). They can transmit incidents through their smartphone, their tablet or via the web portal.

In the same way, internal or external providers can update the evolution of their interventions with the same tools.

If you conduct your controls in a preventive way, our  application CHECKLISTS allows you to create  incidents in HELSPITES from non-compliant data in CHECKLISTS (www.CHECKLISTS.be).

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WHY DO CLIENT CHOOSE US ?

Befimmo-grayscale

“An ultra-efficient incident-management tool that minimizes the time of intervention”

We are a real estate operator specializing in quality office buildings located in Belgium and the Grand Duchy of Luxembourg. We have more than 850,000 m2 of rental space. Such housing stock requires a high-performance incident-management tool that minimizes response time. HELPSITES meets these requirements and has allowed us to further improve the satisfaction of our tenants.

Bruno De Wolf Head of Property Management Befimmo Property Services SA – Brussels

Cobel-Pro-grayscale

“A huge time-saver, with efficiency everyone enjoyed”

We are one of the largest independent property managers and advisers in Belgium. Our customers look to us to optmize maintenance and effective operations of their office buildings, retail space, semi-industrial and logistics complexes, and residential property. We chose HELPSITES for facilities management and we opened up the application to our tenants. To everyone’s delight, they were able to record more than 30% of incidents themselves, directly in HELPSITES. This represents huge savings in time and efficiency that everyone enjoyed.

Cobelpro

7syndic

“HELPSITES contributes greatly to our efficiency, speed and communication.”

We manage about 60 buildings and about 1800 lots. Our vision of trustee activity is summarized in: In-depth technical management, personalized administration, transparent management and effective communication. HELPSITES meets those requirements. For us, for our service providers and our customers, HELPSITES contributes greatly to our efficiency, speed and communication.

Nicolas Drabbe – Gérant

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